Gate Pass Management
MediCubes Gate Pass module helps hospitals and diagnostic centers manage and track the inward and outward movement of equipment, materials, and documents — with a secure, approval-based digital workflow.
The Gate Pass Management module in MediCubes provides a controlled environment for managing physical movements of assets, consumables, samples, and third-party items in and out of healthcare facilities. Whether it’s a medical device sent for repair, lab samples dispatched to a referral center, or equipment returning from vendors, this module ensures full visibility and documentation. The system includes role-based workflows for creating requests, approving movements, dispatching items, and recording receipts. Separate flows for inward and outward gate passes allow security and logistics teams to manage material movement efficiently, while digital records support audit and compliance.
Outward Gate Pass Workflow
Create outward movement requests with item details, destination, and purpose. Route for approval and dispatch with status tracking.
Inward Gate Pass Workflow
Log and approve inbound deliveries or returns — such as received goods, equipment sent for servicing, or returned vendor items.
Approval & Receipt Tracking
Role-based approvals for both inward and outward gate passes, with complete history of who requested, approved, dispatched, and received.
Logistics Configuration
Define logistics categories, item types, and documentation requirements based on organization policies.
Gate Pass Registry & History
Maintain a searchable log of all gate passes — including date, reference number, item, sender/receiver, and remarks.